Expense Management

Accurate expenses are vital to our billing to our clients – we once lost £40k by billing expenses far too late.

Managing Partner, international consulting firm

Paying your employees’ business expenses should be a simple task, but we often hear from companies where it isn’t. Based on research we carried out recently, forms can take up to an hour to fill in, and the process itself can cost up to £45 per claim.

Employees need their expenses paid back promptly for the sake of their own cash flow, and errors can be time-consuming and demotivating. Equally, without strict processes and workflows in place, your business is at risk of expense fraud.

Ceridian’s Expense Management solutions make it quick and easy for employees, and allow better cost management for your business. Employees input their expenses directly into a Self Service portal, which flags up any anomalies or breaches of policy. Upon submission, the claim is then sent to the approving line manager, who can check the claim and either approve or reject it. The system will also provide managers with reports which show detailed trends of expenses submissions per employee.

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Expense Management KnowHow

We felt Ceridian Expense Management was the only solution that would streamline the expenses claims process and give us the level of control we needed over our costs.

Finance Director, Fashion business

We know that organisations – and their people – want to focus on value-added activities, and filling in or handling expenses forms is not one of these. That’s why we’ve taken the pain out of the whole process by providing a standard solution that fits into almost any organisation with no customisation required. Your HR policies dictate the processes within the system, and we’ve made it as user-friendly as possible, so that employees spend as little time as possible submitting claims.

What’s more, we’re saving ourselves £60,000 a year through our own expenses system.

The Benefits

For Finance

We appreciate the numerous capabilities of the system, but we also like the flexibility and sense of service of the Expenses team, and the way they listen.

Finance manager, Fortune 500 company
  • No more paper processing and storage
  • Improved control and audit of expenses
  • Highlighting inconsistencies with policy compliance
  • Enhanced reporting and analysis
  • Improved control of VAT recovery
  • Improved level of service to employees in terms of speed and accuracy, with payments going directly to employees’ bank accounts.

For HR

  • Increased employee satisfaction
  • Time freed up for value-added activities

For your employees

  • Quicker reimbursement of expenses
  • Greater visibility of the reimbursement process
  • User-friendly interface
  • 24/7 access through secure online portal for expenses submission

Contact us online today or call our team on 0800 0482 737

© Ceridian Corporation 2013